There is a sense in which the business office removal is no different from the home removal – it’s just bigger. On the other hand, there are certain logistics about a business move that have no relevance in the home environment: for example, keeping a business going while it moves between two locations.
This is one of the key considerations for the moving business. In the old days, an office move implied no specific shutdown of services as it could be completed over a weekend – customers and clients almost didn’t need to know, beyond the obvious changes in postal address and on business stationery.
Now, however, with most businesses running a website, and with the files that comprise that website potentially stored on hard drives within the physical office space of the company, the core consideration of any business move is the IT ramifications. This is also true where communications and other exchange or server dependency business practices are concerned. When the servers get turned off, what does that mean for the online and digital versions of the company?
So the first thing to do, when arranging an office removal, is to have a full plan in place for what happens to the critical aspects of the business during its transitional period. This may involve the use of what’s known as “swing space” – a place where a skeleton staff or a basic version of the office communications technology may be located during the move, so that services are never completely suspended.
It may also involve taking a copy of the business itself – its servers and online presence, that is – and running it as a mirror through a third party server while the physical move takes place. This is actually good business practice anyway (having a copy of the business stored at a separate location) and will stand you in good stead in the future. Burglary and fire are not things that always happen to other people, after all: so the prudent business may even use a move to start paying more attention to what might happen in the event that its normal services get shut down.
In terms of physical preparation, there is much that can be done to make an office removal go as swimmingly as possible. As with all moves, the key thing here is planning.
It is perfectly possible to pack an office up on the day a move happens – but this is unlikely to make for a smooth and stress free transition. Rather, the office client is always advised to begin packing itself up in plenty of time, first taking out the less-used pieces of each department, then whittling everything down until only the absolute core stuff remains.
It can also help to have a distinct plan in place for what happens to everything at the other end. Unlike a home, which has some pretty distinctive items for use and storage in fairly obvious places (beds go in bedrooms; dining tables go in dining rooms), the office is essentially a collection of cubes that could theoretically be turned to any departmental purpose. Labelling everything clearly with its intended destination, and working in conjunction with your office mover and plan of the new premises, avoids things being delivered to or even set up in the wrong placed, once the move is completed.
Zoroastra Hall is a logistic manager.