Posts Tagged ‘email’

Email Marketing Software Gives School Organizations a Boost

Last year, the email marketing industry grew by leaps and bounds, as more and more businesses all across the world started to harness the power of email marketing. But this communication platform is not just geared to businesses. Many school organizations have also started to realize that by using email marketing software they can better distribute their messages and stay in contact with students, falculty, parents and the community.

From student councils to specific niche clubs and organizations, email marketing software can help students take their initiatives to the next level. This approach is not devoted to just older students. Over the past year, we've seen a spike in email marketing activity amongst a plethora of schools and academic institutions, from elementary through to high school, college and university levels. Since most people, both young and old, have an email account they check regularly, using email marketing software is a fast and effective way to reach out and communicate your message.

Many school organizations that traditionally would have relied on paper flyers to promote an event have now turned to email marketing software to pave the way. They have learned that email marketing is environmentally friendly and, best of all, they are seeing even better results. Beyond being better for the environment, the problem with paper flyers is that they can easily be scrunched up and tossed into the garbage or even forgotten about by the end of the school day. However, when the school or group sends out an email marketing campaign, they don't have to worry about that, since email will wait patiently in the recipient's inbox. Students are much more likely to notice messages they receive on their own time, as opposed to paper flyers that battle for their attention when they're already busy with campus life.

Many school organizations have found that running a fundraiser with the use of email marketing software is a lot easier, due to the inherent viral nature of emails. The majority of email marketing solutions have a unique 'forward to friend' option that will let a student (who is a member of a club, for example) forward the email along to all of their friends. This helps the school organization really spread the news about their fundraiser a lot faster because instead of just communicating with the one club member, they are actually tapping into their entire network.

Another one of the great benefits email marketing software can offer a school organization is the ability to track all of the respondent activity. Since student run organizations do not have full time staff (since they are student run!) it's important that they only employ the most effective tactics to maximize their efforts. However, if they can't measure their impact, then how would they know if it is effective or not? With most email marketing solutions, you can track exactly who is opening your email, which links are being clicked on, who is forwarding the message, and more. The school organization can easily see which emails are most effective and which ones yield the greatest response. With all these statistics readily available within their email marketing software, the organization can take the necessary steps to really boost their efficiency.

Since most students already have their plates full, the last thing they want is to have to learn something new and complex. That's why the majority of email marketing solutions are extremely easy to use. In just a few moments a student council member or club/organization member can easily create a jazzy professional looking email without needing any technical training. From newsletters to event promotions to fundraising announcements, it only takes a couple of clicks of the mouse for results that will without a doubt impress everyone involved. They'll probably think you spent hours working on it. And, hey, you can even let them believe that!

The important thing is that email marketing software gives you more tools in your arsenal to help accomplish the goals of your school organization. At the end of the day, since every school organization wants to thrive, the better it can communicate with its members, the more likely it is to succeed.

Robert Burko is President of EliteEmail.com, the most trusted email marketing software used by academic institutions around the globe. Schools can qualify for special nonprofit email marketing rates so they can start spreading their message faster, easier and more affordably.

How to Make Email Marketing Works for Your Business

Topic 1 ~ Your Email Subject Lines ~

How To Write A Good E-mail Subject Lines That Works?

Here are the 5 tips:

1. Ask a question. One of the best ways to get a reader's attention is to ask a question. But like a trial lawyer questioning a witness on the stand, make sure it'll get you the response you're looking for. "What's the best way to grow your business?" is a great subject line for business owners. After all, what business owner wouldn't want to grow his or her business? Or let's say you run a health club. An e-mail with the subject line, "How can you lose 5 pounds in one month?" would certainly be compelling. It's important your question be relevant to your audience.

2. Be a tease. A clever subject line can be enticing. When it's done right, reader curiosity is piqued. They want to know more--and they'll open your e-mail. Writing a teaser-style subject line requires some creativity, and your content needs to deliver. A company that sells high-definition TVs could use the subject line, "You're not going to believe your eyes" as a teaser to introduce a new addition to their product line.

3. Tell it like it is. Often, what works best is to say exactly what you want your reader to know. Examples of this straightforward approach are, "Sale on all sweaters this weekend," "Master jazz pianist plays live this Friday" and "The seven secrets of a profitable business." This just-the-facts approach works especially well when you can appeal directly to your audience's interests. It's also the best approach to use when you send a newsletter.

4. Remember "WIIFM". When a person gets your e-mail, the first thing they consider is "what's in it for me?" They have a decision to make. Do they open your e-mail, leave it for later or delete it? If there isn't something about the subject line that lets them know why it's worth their precious time to see what's inside, then the choice will be clear. Keep WIIFM in mind when creating every aspect of your e-mails, including the offer, content, images--and most definitely the subject line. It's all about them. They know that; just make sure you know it, too.

5. Get personal. The more you can make each contact feel you're speaking directly to them, the more effective your communication will be. Whatever style of subject line you use, you can make it personal by using the word "you." Professional copywriters know the secret of using this powerful little word. Just look at the advertisements, mail and e-mail you receive. A few examples are, "Find the right swimsuit for you," "You can save 50 percent on travel," and "You'd look phenomenal in a custom-tailored suit." "You" is ideal, but "your" works too.

6. Not sure which approach is right for you? Try them all, and then show a friend or colleague to get their feedback. Pick the one you believe will be most effective for your audience. Whichever approach you choose, it's always worth spending the time and effort to write a great subject line. Because if your readers don't open your e-mail, they'll never have the chance to read the important message you've created for them inside.



Topic 2 ~ Increase Click-Through Rate (CTR) ~

How to Increased Click-Through Rate (CTR)?

Here are some guidelines:

1. Include a feature, a benefit, and an advantage in the opening. This needs to be used in a subtle way, but in the opening you're really doing a small marketing job for this issue of your email newsletter. Highlight an article or two that are important, explain what you're providing the readers that they won't get elsewhere, and tell them what the benefit will be. A great example is something like "Nokia and Sprint announced second quarter earnings today. Learn what our Wireless Week experts say about the results, and what effect you can expect them to have on the industry at large."

2. Put the email newsletter in the context of your readers' day. This goes hand in hand with the last point. Your readers are busy, and if you can make a compelling case for why they should stop what they are doing and take a few minutes now to read your email newsletter, you'll get them in. We recommend editors reference important events, upcoming trade shows, or other things that say to the reader "You will find it worthwhile to stop and read this email newsletter now, because the information in it will help you stay on top of your business."

3. Keep it fresh. Don't craft a "perfect paragraph" and use it issue after issue after issue. One of the keys to success is to keep the copy fresh and highlight items in that issue of the email newsletter. If you use the same generic language repeatedly, people will stop reading it and it'll be a waste of your time.

4. Keep it short. This is critical. We recommend no more than two to three sentences -- just enough to get them interested and pull them in to read the rest of your email newsletter.

Try it out and see the results! This is just one of the simple things you can do to engage your reader and optimize your CTR.



Topic 3 ~ Killer Email Sales Letter ~

How to Write Killer Email Sales Letter That Get Results?

Here are what we've found works best. Use these tips properly and your results will skyrocket.

1. Your email "from" sender line should be your brand name or company name and stay consistent. Use your own personal name only if that is your brand image.

2. Send emails only when you have something to say that will benefit the reader. No fluff. No filler. You must be relevant. If you can't be, don't send an email until you have something beneficial to say.

3. Start your emails with the specific benefit the reader can get from your message. You have no more than 3 seconds to pass the crucial "what's in it for me?" test.

4. The copywriting tone and language should be personal and conversational, instead of stuffy and "corporate".

5. Make a specific offer to the reader and, if possible, include a short deadline by which he must respond to get it.

6. Use as much copy as is needed to fully pile on all the benefits the reader will get by ordering, answer objections, create urgency, and close the sale.

7. Test your subject lines and offers on small segments of your list before you send the email to your entire list.

8. Include "Email this to a friend" service in all your communications for pass along and viral marketing.



Topic 4 ~ Good Call-to-Action ~

Get More Clicks With a Good Call-to-Action!

The call-to-action is a determining factor of your click-through rate. It is an important component of your email copy because it answers three important questions for the recipient. They are:
1. What you want them to do
2. Why they should do it, and
3. How to take that next step.

Whatever action you want your recipients to take, you can make it happen more often with a good call-to-action. First, decide what you want them to do:
1. Buy something
2. Sign up for a service
3. Fill out a form
4. Read an article or get more information
5. Visit your website or store
6. Make an appointment
Etc…

Then, make sure you incorporate these 6 characteristics to get the results you're looking for. Make your call-to action:

1. Visible - People read, react, make decisions and take action differently. Some make decisions right away ("You had me at hello.") and some need more details ("I'm from Missouri."). Place call-to-action links in the beginning, middle and end of the email so that recipients can click whenever they are ready.

2. Clear - Stick to simple words, short phrases, bulleted benefits and paragraphs of 1-3 short sentences. Include appropriate graphics and cut the clutter by making effective use of white space.

3. Compelling - Use action-oriented verbs and phrases: "buy now," "call today," "save" and so on.

4. Rewarding - Offer an incentive or reward for action. For example, "Act now and also receives...," or "the First 100 respondents will be entered into a raffle to win..." The giveaway, or prize, you choose should be closely related to your product or service. That way, you will be targeting customers who are interested in what you have to offer, not just the latest gadget.

5. Urgent - The longer an email sits in an inbox, the less likely it is to be acted on. Create a sense of urgency to get a more immediate response. Try limiting the offer to a specific time period, to the "first 50 customers," "while supplies last," etc.

6. Direct - Your call-to-action links should go to the appropriate page on your website with more details on the specific product or service you're promoting. If you don't have a website, the call-to-action might be store locations to visit or a number to call for an appointment.

Keep in mind that, in addition to repeating your call-to-action, you can vary your call-to-action to appeal to different types of buyers (and to fit your sales cycle). For example: "Click here to buy now" will naturally work better with loyal customers. The softer, "Click here to learn more" may be better for newer prospects.



Topic 5 ~ Avoid Common Pitfalls ~

Read Your Email Message Backwards to Avoid Common Pitfalls

Here are some common problems to look out for:

1. Misspelled words - It's a good idea to spell-check a document, but it's not enough. A spell checker won't catch every error.

2. Wrong word used - This is why a spell checker isn't enough. A spell checker will only flag words it doesn't recognize. It can't tell if a legitimate word is used incorrectly. Some words commonly confused: accept, except; your, you're; then, than; there, their, they're; cite, site, sight; lay, lie; loose, loosen, lose. Also, look out for a missing "r" in the word "your." It's easy to overlook a sentence such as "Visit our Web site now to receive you free copy."

3. Grammar error - Again, if you know you're not a good writer, have someone else check your writing for grammatical errors. Mistakes make you look bad.

4. Punctuation error - This is another area where you'll benefit from a review by someone who knows their stuff. If you're determined to do it yourself, purchase a good grammar or style book. One of the most common punctuation problems: Too many stupid commas!

5. Vague or confusing statement - Make sure every sentence is crystal-clear. You don't want your promotional message to raise more questions than it answers.

6. Illogical statement - Read over what you have written slowly. At the end of each paragraph, ask yourself: "Did that make sense?" Rewrite so that it does.




Topic 6 ~ Frequency of Sending Emails ~

How Often (Frequency) Should You Send Email?

There's no quick answer to the frequency question. It depends on the goals for your email and the type of content you send. Some rough guidelines:

1. Mail at least once a month. Mail less often than this, and you risk being forgotten by recipients. Monthly is the bare minimum if you want to keep your brand or company name top of mind (a common email goal).

2. Let content be your guide. Look at what you provide readers and you'll get a feel for proper frequency. Analyze how often the information changes and how quickly readers must receive it to act on it.

3. Work within your resources. A daily email requires many more resources than a monthly. Better a well-done monthly email than shoddy weekly or daily. It's recommended to start with a monthly. Once that's going smoothly, they can think about moving to weekly. You need to walk before you can run!

4. Watch for trends. Declining response, open, and click-through rates can be signs of list fatigue. Though some decrease is normal, watch carefully and cut back frequency if you see a problem. Don't assume if the unsubscribe rate is stable you're OK. Many people prefer to forward email directly to their delete folder rather than unsubscribe.



Topic 7 ~ Understanding Spam Filters ~

Understanding Spam Filters to Avoid Your Emails Get Junked!

If you send email campaigns long enough, you will inevitably run into spam filter issues. On average, you can expect 10-20% of your emails to just get lost in cyberspace, mostly due to overzealous spam filters. Unfortunately, there is no quick fix. If you want to avoid getting your emails junked by spam filters, you have to understand how they work.

Generally speaking, spam filters look at a long list of criteria to judge whether or not your email is junk. For example, they might look for spammy phrases like "CLICK HERE!" or "FREE! BUY NOW!". They'll assign points each time they see one of those phrases. Certain criteria get more points than others. Here's a sample of criteria from Spam Assassin, one of the most popular spam filters out there:
• Talks about lots of money (.193 points)
• Describes some sort of breakthrough (.232 points)
• Looks like mortgage pitch (.297 points)
• Contains urgent matter (.288 points)
• Money back guarantee (2.051 points)
• Why Pay More? (1.249 points)

It's easy to use "spammy" keywords in your email without even knowing it. Here are some common ways marketers unwittingly trigger spam filters with their campaigns:

1. Using spammy phrases, like "Click here!" or "Once in a lifetime opportunity!" too many times in your email. Sometimes, you can't avoid phrases like "FREE SHIPPING!" but use them sparingly, and don't do anything else risky.

2. Going crazy with exclamation points!!!!!!

3. USING ALL CAPS, WHICH IS LIKE YELLING IN EMAIL

4. Coloring their fonts bright red, or green

5. Coding sloppy HTML (such as by converting a Microsoft Word file to HTML)

6. Creating an HTML email that's nothing but one big image, with no text (since spam filters can't read images, they assume you're a spammer that's trying to trick 'em)

7. Using the word "Test" in the subject line (agencies run into this all the time, when sending drafts to clients for approval)



Topic 8 ~ Why Email Marketing Does not Work? ~

If Your Email Marketing Does not Work, Think Again Why?

Before you arrive at the faulty conclusion that email marketing doesn't work, let’s look at this from a different perspective for a moment that would make your emails ineffective.

First there's what you are writing in the body of the email. If this is your first attempt to get in touch with a prospect, what are you putting in the email? A dissertation? If it's longer than one or two paragraphs, it's too long. Look at your emails like an initial cold call. You need to laser in and deliver a compelling opening statement that's going to grab their interest and stimulate a conversation. Because there's no one to cut you off in an email or stop you from persistent pontification, people have tendency to ramble on and on in an email, giving the prospect the life story of the product or service they want them to consider. Keep it short and focus on the one or two benefits, opening up the opportunity to have a dialogue. That's it.

Second, are you sending attachments in the first email? No attachments! It's hard enough sending an unsolicited email to a prospect. Now you're adding more barriers and increasing the chances of your email winding up in their spam box or junk email folder. Some people have filters on their email that if an attachment is sent it automatically gets deleted. No attachment until that information in the attachment is solicited by the person.

Third, html or text? Once again, with all the email filters people use today, you will increase your odds by sending a text message only rather than trying to get fancy with formatting, graphics and pictures. The prospect really doesn't care about how beautiful your email looks; they care about the core message. Besides, they will never even get a chance to see your beautiful masterpiece in an html email if it's winding up in the trash.

Finally, you are using way too many spam words. As mentioned, the biggest enemy to email marketing or selling via email is the additional security that companies and individuals have on their network or computer. As such, the specific words you are using in the body of the email can be the culprit who is sending your email directly into the trash or spam box. In other words, you are using words that are often identified is spam and in turn, you email is getting flagged and deleted. Not even eye contact! The prospect is not getting a chance to, at the very least, see your email let alone read it and have a chance to respond accordingly.



Ending ~ Please Forward ~

Feel Free To Forward This E-Book To Your Friends!

Thank you for reading this e-book on “How to Make Email Marketing Works for Your Business”. This e-book provides useful guides on email marketing, and helps e-marketers to avoid several pitfalls in email marketing.

We hope you may regard this e-book as a book of guidance and that we can help you in your e-marketing effort.

If you think the outlined tips can help you, please take a few seconds to help us distribute or forward this e-book to as many people as possible.

I appreciate your time taken to read this e-book and I always appreciate reading your thoughtful and well considered comments, please drop an email to me at sales@blastsg.com if you have something to say about this e-book.

Thank you!

Regards,
Mr. JH Saw
Visit us @ www.BlastSG.com

Mr JH Saw - a Singapore email marketers

Email Marketing – Advanced Tips & Tricks

There are several challenges faced by email marketing in the present. More and more people are getting victimized by spamming. To offset this problem, the use of filtering and blocking software has proliferated immensely. If this goes on, the use of protective programs can be a standard in the future.

The point of email marketing is to make a certain product, service, or brand known to its target market. While the immediate goal of an email marketer is to get a positive response, such as making a sail or having a subscription signed, from prospects after they receive an email ad, the long term goal is to make the deal not only a one-time shot, but a lasting business relationship. The key to this is recognition. The customer must be able to identify and remember the brand for a long period. This could be done by placing the brand name in key areas such as the "from" and "subject" line, or other notable parts of the email. Granting that the client was satisfied with the first transaction, loyalty is not too far if the client is very much familiar with the brand.

With the rate that the situation is going, the strategies that will be used in email marketing in the near future will be concentrated on making it entirely safe and legal.

Email marketing has been the easiest strategy to do since the emergence of the internet. It became easy to communicate with people and reach your target audience with the use of this technology. That is why more and more companies have ventured into this marketing campaign for the hopes of better results for their business

Targeted email marketing is one of the most effective tools being used by internet marketers to get people to know more about their products, and ultimately to patronize their products. As what its name denotes, targeted email marketing are emails sent to one's target market.

Email marketing, is defined more or less as the use of the email in sending newsletters, offers on future products and services, as well as other content relating to the maximization of the current service or product being enjoyed by the customer, usually to an existing customer of a company.

One of the most common strategies being used by email marketers is the sign-up box placed in their website. Most often, the sign up box pops up in the website and asks the internet user if he wants to avail of certain products for free. These products can come in the form of newsletters, white papers, recipes, or just about anything to encourage the user to sign up and reveal his email address.

Here are six helpful tips for a sound email marketing plan:

1. Address Prospective Clients Personally

Practically everyone gets spam in their inbox and virtually everybody has developed allergies for email advertisements. To prevent recipients from automatically trashing email ads, it is important to call their attention using the most beautiful words to their ears (or eyes): their names. Addressing prospects personally makes them feel important. The more recipients are made to feel that they are treated as persons and not numbers, the more likely they will be willing to go on reading.

2. Create a Mailing List

It is impossible to do the first tip if one does not have a list of addresses to match the names. Building a mailing list of target prospects is among the most vital steps in a strategic email campaign. As time goes on, the list grows and becomes an important asset as a source of profits from the would-be loyal followers.

3. Details should be provided for the lists

When subscription links are accessed, they lead into a page where users can see details on the kind of communication they will receive from advertisers. Instructions on what to do with the information should also be included.

4. Use double-opt in subscriptions

Double opt-ins protect people who did not sign-up to a particular kind of subscriptions by alerting them if someone tries to send them unsolicited email

5. Install security for mailing lists

At least, lists should be password-protected. If possible, store lists somewhere that is not connected to the network. This will reduce the risk of getting hackers and viruses in the lists.

6. Avoid co-registrations

A lot of marketers are making use of co-registration to boost up their lists, but what they do not know is that it is a very dangerous endeavor. Co-registrations offer users with forms from different web sites that offer to provide communications through email coming from various merchants that are related to different fields of interest. What users don not know is that co-registering increases the chances of getting spam mail with the ones that they are actually supposed to receive.

7. Try to Avoid Appearing Suspicious

People are getting more aware of the truth in the phrase "too good to be true." As mentioned earlier, people are growing sick of spam, and they treat anything that resembles spam as dirt. It is important to make efforts to compose email advertisements that do not look like spam. To prevent an email ad from being trashed, it is wise to avoid making hyperbolic statements, overusing characters such as dollar signs and exclamation points, and doing other things spammers usually do.

8. Limit Email Advertisements During Holidays

People are usually too busy to check their computers during the merry months and thus they are most likely unable to read messages in their inboxes. Only the most important, business and personal emails are read, and the rest are immediately thrown into the recycle bin. It is therefore wise to avoid doing email marketing during Christmas, Halloween, Thanksgiving, and other bustling occasions.

9. Make Email Ads Easy for Recipients to Understand

It is indeed important for email advertisements to catch the attention of the recipient; however, it is also equally vital for the readers to realize the response that is expected of them. Whether it is to click a certain link, or to reply to a certain message, the recipient should be able to fully understand what is supposed to be done after reading the email. Otherwise, the email campaign may be as useless as a trashed spam, despite how effectively it was able to captivate the targeted market.

10. Never purchase someone else's "opt-in lists". The clients who opted or choose to receive email messages in that certain list wants receive email information from somebody else and not you. And... NEVER SELL your email list to someone else as well. Clients want to receive mail from you because in the first place, they want the information that you are providing them.

It requires a little more effort for these strategies to implement, but it will surely be worth it in the end. Advertisers need only to select the strategy that is most appropriate for their businesses, and it will definitely bring immense improvement to their database of mailing lists.

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Email Marketing Program Improves Teacher Communication

Email marketing software clearly is not the answer to solving the education short comings found in many counties around the world today. To think that would be ludicrous. However, if you ask any parent or student at any academic level who the single greatest influence is on their learning experience, they will say it's the teacher. If that's the case, then the more tools we can put at teachers' disposal to help them succeed, the more steps we take in the right direction. That is why many teachers have adopted email marketing programs (and more continue to try it out each day) in an effort to keep students interested in classroom material, among many other tactics.

Many teachers in the elementary and high school levels use email marketing programs to send out bulletins or newsletters related to classroom material. For example, a teacher was teaching a lesson about humpback whales and, the same day she taught the lesson, she sent out a newsletter with links to YouTube videos of humpback whales. Needless to say, today's student is far more stimulated by captivating videos than still photographs in an outdated textbook. This teacher was able to harness email marketing software to get her class excited about the topic in a medium they can relate to.

Teachers at the high school level have found it very effective to take advantage of email marketing software to send reminders for due dates and tests. Since many students have difficulties staying organized, getting an email reminder is incredibly helpful. Most students frequently check their email accounts daily, but with all the other distractions, they may forget about a certain essay. Teachers who use email marketing programs to remind their students typically see a higher classroom success rate, just by helping that tiny little bit. Obviously an email marketing campaign won't make every student hit the books immediately, but it does ensure that a project or test is at least on students' radar, in case it slipped their mind.

Teachers, Professors and Teaching assistants at the college and university levels have used email marketing programs to help spice up notification emails about upcoming seminars, or as an effective mode of sending out grade reports. The majority of post-secondary institutions offer students an email account, but that really only enables the professor to send out boring text-only emails. In an effort to spice it up and make things a bit more dynamic they can use email marketing to deploy an eye-catching email.

Some professors have also used email marketing programs to send out automatically generated, personalized grade report emails to each individual student, instead of a typical mass email. By inserting some dynamic variables with the click of a mouse, the professor can automatically sub in the student's name, grade and any additional comments. When this is received by the student, it sppears as a personal email, which without a doubt makes it look like the professor is going the extra mile! The beautiful thing is that all the professor did was load in a simple Excel file with student names and grades, and the emails will be populated and personalized automatically for each student.

This article highlights just a few examples of how email marketing programs can be used by educators to help improve the classroom experience. Since the majority of email marketing software solutions are easy to use, any teacher, professor, or classroom volunteer can easily begin the new initiative. The ultimate goal is to see students succeed and progress, and since email marketing helps give them a push in the right direction, everyone is the winner!

Robert Burko is President of EliteEmail.com, the trusted email marketing program used by teachers and professors around the world. The complete email marketing package is affordably priced and you can try it out for free.

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